A money document has a status — Draft, Final, Cancelled or Paid — and a separate void state. Status is set on the document itself; Void and Un-Void are buttons in the header of the entry form.
Finalising
- Open the document.
- Set its Status to Final.
- Press Save Document.
Finalising a money document posts it to the ledger. The system writes a journal voucher (JVR) whose debit and credit legs move the right control accounts, entirely in PKR — the same figures a foreign-currency document was booked at, converted once.
| Role | Control account |
|---|---|
| Receivable | 1200 — Accounts Receivable (Control) |
| Withholding tax recoverable | 1250 — Advance Income Tax (WHT Recoverable) |
| Freight income | 4100 — Freight Income |
| Sales tax payable | 2300 — Sales Tax Payable |
| Provincial sales tax | 2350 — Provincial Sales Tax Payable (PRA/SRB) |
| Freight cost | 5100 — Freight & Handling Cost |
| Agent / vendor payable | 2100 — Agent / Vendor Payable (Control) |
Un-finalising
Taking a document back out of Final reverses its posting: the journal voucher it created is removed. Do it by setting the status back and saving.
Voiding
- Open the document. The Void button sits in the page header, beside Cancel and Save Document.
- Press Void. It asks for a reason and warns what it does: "The number and its charge lines stay on file — this is reversible with Un-Void."
- Give the reason and confirm.
A voided document keeps its number, so the series has no holes. The form shows a VOID tag and the date it was voided.
Un-voiding
The Un-Void button appears on the void panel of a voided document and puts it back at whatever status it held before. Both actions are gated on their own permission, so voiding can be reserved to supervisors.