A receipt that is not allocated is just money in the bank. Allocating it against the invoices it pays is what takes those invoices off the customer's outstanding and frees their credit limit.
Which way round
| Voucher | Panel | What it settles |
|---|---|---|
| BRV or CRV (receipt) | Settle Invoices | Outstanding finalised invoices owed to you. |
| BPV or CPV (payment) | Docs. Knock Off | Outstanding payables — other charges, and invoices and credit notes received from foreign agents. |
Allocating
- Open the receipt or payment voucher and key its header and Dr/Cr legs as usual.
- Find the settlement panel — headed Settle Invoices on a receipt, Docs. Knock Off on a payment — with a running count of rows beside the title.
- Add a row and pick the document from the list of outstanding ones.
- Enter Settle (PKR) — how much of that document this voucher clears. It need not be the whole balance.
- Repeat for every document, then save. The panel totals what you have allocated.
A document whose allocations reach its full booked value is marked Paid. The sum of a voucher's allocations is shown on the totals bar as Cleared Invoices Total.
Foreign-currency settlement
A foreign document is booked to its control at its own rate. Settle it later at a different rate and the rupees that actually moved differ from the rupees booked — that difference is a realised exchange gain or loss. The voucher posts it automatically as a self-balancing pair against account 4900, Realised Exchange Gain / (Loss), so the control clears at exactly its booked value and the voucher still balances.
Removing an allocation
Delete the row and save. The document it pointed at goes back to finalised and its outstanding balance returns.