Payroll sits under HR Management → Payroll. The month's figures are assembled from the salary file plus whatever has been keyed against that month, then processed and finalised.
What payroll reads
| Screen | What to keep in it |
|---|---|
| Employee Master File | The payroll-side employee record. |
| Employee Salaries | The standing salary per employee. |
| Increments / Promotions | Changes to those salaries, with their effective dates. |
| Loan Master File | Loans and the instalments recovered from pay. |
| Monthly Allowance & Deductions | One-off additions and deductions for the month. |
| Monthly Leaves | The leave that affects the month's pay. |
| Pre Payments | Advances already paid. |
| Employee Expenses | Expenses reimbursed through the payroll. |
| Department Codes / Designation Codes | The payroll-side groupings. |
Processing the month
- Open HR Management → Payroll → Monthly Payroll Process.
- The first field reads "Enter the Month & Year as (mm) (yyyy) :" — key the month and the year into the two boxes.
- Check Total Days in Month.
- Check No. Of Persons to Process.
- Press Process.
Finalising the month
- Open Monthly Payroll Process Final.
- Enter the same month and year, and check the person count.
- Press Final.
Heads up
Payroll does not post to the general ledger. The month's cost has to be journalled across yourself, with a JVR on the finance side.
Payroll Runs
The Payroll Runs screen lists what has been processed, so you can see which months are done.